Department of the Dean of Students
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5. Administration and Finance
1. The Vice-Chancellor
(a) The Vice-Chancellor is responsible for the academic, administrative and financial affairs of the University.
(b) The Vice-Chancellor is deputized by two Deputy Vice-Chancellors: one in charge of Academic Affairs and the second in charge of Finance and Administration.
(c) The Vice-Chancellor executes his /her responsibilities in the University through the Deputy Vice-Chancellors and Heads of Academic and Administrative Units, e. g the University Secretary, Dean of Students, the Academic Registrar, the University Bursar, the Principals of Colleges, Deans of Schools, and Hall Wardens.
(d) The Vice-Chancellor has powers to suspend a student from the University or to discipline him in any manner he thinks fit and seek approval of his action at the next meeting of the University Disciplinary Committee.
(2) The Students’ Guild
(a) The Students’ Guild Government liaises with the University Administration in promoting and protecting the interests of students at the University.
(b) The Students’ Guild Representative Council has representatives from both Halls of Residence and Schools, through whom pertinent matters can be channeled in accordance with the Guild Constitution.
(3) Machinery for the Implementation of the University Regulations
(a) There shall be a Hall Disciplinary Committee in every Hall of Residence and a University Students’ Affairs and Disciplinary Committee.
(b) Any member of the University has the obligation to report to the authority concerned any infringement of University Regulations which may come to his/her notice and to check immediately any disorderly or improper conduct or any breach of these regulations whenever they may occur.
(c) Breaches of University Regulations may result in the student concerned having to appear before the Hall Disciplinary Committee and/ or the University Students Affairs and Disciplinary Committee.
(4) The Hall Disciplinary Committee
(a) The Hall Disciplinary Committee in the Hall of Residence shall be composed of the following:
(i) A member of staff appointed by the Vice-Chancellor as Chairperson.
(ii) The Hall Warden who shall also be the Secretary.
(iii) Two other Wardens appointed by the Warden’s Committee
(iv) A Resident Tutor appointed by the Warden’s Committee.
(v) The Chairperson of the Hall’s S.C.R.
(vi) The Secretary for Interior
(vii) Two students in charge of Disciplinary Affairs
(viii) The LC I Chairperson
(b) The Committee shall consider and make decisions of the nature specified in (c ) below on all breaches of the Hall and University Regulations.
(c) The Hall Disciplinary Committee has powers to do any or several of the following:
(i) Dismiss the case against a student
(ii) Reprimand a student
(iii) Demand an apology from a student
(iv) Suspension for a specified period not exceeding seven days.
(v) Fine a student any sum of money not exceeding 50,000/- on any one occasion.
(vi) Recommend to the Dean of Students that a student be sent out of the Hall of Residence.
(vii) Ask a student to pay for cost of the damage or lost property.
(viii) Recommend that the case be referred to the University Students Affairs and Disciplinary Committee.
(d) The complaint against a student shall be made in writing to the Secretary of the Hall Disciplinary Committee by the Dean of the School concerned or other such person in authority
including hostels.
(e) The quorum for the meeting shall be five members including the Chairperson and the Secretary.
(f) The Secretary shall inform the accused student in writing about the nature of the complaint lodged against him/ her; and, communicate to both the accused student and the complainant the date and time of the hearing as well as inform them of the right to be present and call their witnesses.
(g) The Committee shall hold due inquiry and shall not be required to adhere to the rules of evidence or procedures as applied in a Court of Law but shall observe principles of natural justice.
(h) The Committee’s decision shall be communicated in writing to the accused student within seven days of the conclusion of the hearing.
(i) A student may appeal to the University Students Affairs and Disciplinary Committee if, in his/ her opinion, the decision given by the Hall Disciplinary Committee is not fair. Notice of appeal shall be given in writing by the complainant to the Secretary of the University Students Affairs and Disciplinary Committee within fourteen days from the date of the letter communicating the decision to him.
(5) The University Students Affairs and Disciplinary Committee
(a) The University Students Affairs and Disciplinary Committee shall be composed of the following:
Members:
(i) A Council member as Chairperson
(ii) The Convocation Representative to Council
(iii) The Representative of the Urban Authority to Council
(iv) The Deputy Vice-Chancellor – Academic Affairs
(v) 1st Students’ Representative (with Disabilities)
(vi) 2nd Students’ Representative
(vii) The Manager, Counselling & Guidance
(viii) The Director, University Hospital
(ix) The Dean of Students, who shall also be the Secretary.
(b) Ex-Officio
(i) The Chairperson of Council
(ii) The Vice-Chancellor
(iii) The Deputy Vice-Chancellor Finance & Administration
(iv) The Academic Registrar
(v) The University Secretary (Legal Officer)
( c ) In Attendance
(i) Wardens (as may be required)
(ii) The Chaplains and/or the Mullah (as may be required)
(b) The Committee shall consider and hear all appeals referred to it by the Hall Disciplinary Committee.
( c ) The Dean of Students may refer a case of breach of the University Regulations to the University Students Affairs and Disciplinary Committee directly without the same having been brought before the Hall Disciplinary Committee.
(d) The University Students Affairs and Disciplinary Committee has powers to do any or several of the following:
(i) Uphold the decision made by the Hall Disciplinary Committee
(ii) Dismiss the case against the student.
(iii) Reprimand the student
(iv) Demand an apology from the student
(v) Fine the student any sum of money not exceeding shs.100,000/= at any one occasion.
(vi) Ask the student to pay for the cost or part of the cost of damaged or lost University property.
(vii) Ask the student to be non-resident.
(viii) Suspend the student for a specified period.
(ix) Recommend to the University Council that the student be dismissed.
(x) Suspend the student for a specified period not exceeding four months pending approval of a recommendation to Council that the student be dismissed.
(xi) Any other punishment that the Committee may deem appropriate.
(e) The Committee’s decision shall be communicated to the student in writing within seven days of the day of conclusion of the hearing.
(a) The Committee shall hold due inquiry and shall not be required to adhere to the rules of evidence or procedures as applied in a Court of Law but shall observe principles of natural justice.
(b) The decision of the University Students Affairs and Disciplinary Committee shall under normal circumstances be final. A student may, however, appeal to the University Council if he/ she strongly feels that he is not satisfied with the decision made by the Committee.
(c) The appeal shall be made within fourteen days from the date of the letter communicating the decision to him.
(6) Financial Obligations
(a) Every student should have an account with a Bank of his/her choice.
(b) Every student shall be required to pay the prescribed subscriptions to the Students’ Guild, Games Union and the appropriate Students’ Common Room.
(c) Fees for Accommodation, Registration, Tuition and Examination fees, caution money and any other University fee fall due for payment on the first day of each Semester / Academic Year.
(d) The balance of Caution Money shall be paid to the student after graduating from the University. If the balance remains unclaimed for a year, it shall be transferred to the Guild Account.
(e) A student is deemed to be a debtor to the University if he/she has not paid wholly or partly any University dues that he/she owes to his/ her Hall of Residence/ Attachment, Libraries, Schools or any other official body or Institution of the University.
(f) A student who is a debtor to the University may not be allowed to sit his/her examinations or proceed further with his/ her studies or to receive a University Degree or Award.
(g) Any student or students’ leader who misappropriates public funds entrusted to him/her or misuses any of the University properties shall be guilty of an offence and shall be liable to disciplinary action.