Pastor John Ekudu-Adoku
Email: dos@makdos.mak.ac.ug
Dean Of Students |
Head of the Department and responsible to the Vice
Chancellor for student welfare and discipline.
Specific
Duties are:
- Co-ordinating the activities of all the Halls of Residence including the new campuses. He works closely with the Wardens to make sure that the Halls of Residence are run smoothly and uniformly as possible. He is the Chairman of the Wardens’ Committee which meets monthly to discuss problems in Halls of Residence and suggest solutions. He meets individual Wardens who have particular problems concerning their Halls.
- Secretary of the Students’ Affairs Committee. This is a Committee of Council. The Dean prepares the Agenda and follows up action.
- A Secretary of the University Disciplinary Committee. All disciplinary cases from all Wardens, Faculty Deans, the University Librarian and other officials of the University are referred to him. He decides whether the cases should be taken to the University Disciplinary Committee or settled in his office by meeting all parties concerned.
- Students’ Guild Government. He acts as Liaison Officer between the Student, Government and University Administration. He is always in close contact with the officials of the Guild Government and especially the Guild President and the Minister of Campus Affairs. He is the Secretary of the Student/Administration Consultative Committee, a Committee of the Student Government and the top University Administrator which is normally chaired by the Vice Chancellor and meets at the request of either the Student Government or the University
- Games Union. Responsible for the Games activities on campus. He is the Patron of the Games Union. The Principal Sports Tutor and the Chairman of the Games Union work closely with him for the promotion of sporting activities on campus.
Also Chairman of the Games Administrative Committee which listens to complaints arising form Inter-Hall Games Competitions.
- Responsible for student accommodation in general and allocates students to various Halls of Residence at random.
- When a student dies, the Warden looks up the Dean for assistance in having the body embalmed, coffin obtained and arrangement for transporting the body to its final resting place made. He breaks the news to the rest of the University community.
- Students’ allowances. In consultation with the bursar and the Chief Accountant, he makes sure that the students’ grants and allowances are claimed from the Ministry of Education and paid in good time to the students. The allowances include Personal Allowances (boom), transport allowances, dependants’ allowances, special faculty requirements allowances and field work allowances.
- In consultation with the Senior Assistant Bursar (Purchasing, he makes sure that food tenderers supply the required food commodities to the Halls of Residence and that those food items which are normally centrally purchased like sugar salt, rice and cooking oil are available. The distribution of the centrally purchased items to the Halls of Residence is done in his office to ensure fair distribution to each of the Halls.
- Meeting. The Dean attends most of the Council Committees meetings. He is a member of the Tender Board, the Estates and Works Committee, the Establishment and Administration Committee, the Board of Management for Commercial Units, the Vice-Chancellor’s Advisory Committee and the Admissions Board. He is Secretary of the students’ Affairs Committees and the University Disciplinary Committee. He also attends meeting of the University Council, Senate and the Finance Committee.
- Handles most of the letters of the recommendation either from students who have left the University and are applying for the jobs or for students on campus who need them for introduction to the Passport Offices or travel documents or to the Bank of Uganda for foreign exchange.
- Student problems. Listens to problems of individual students referred to him by the various Wardens. This is the area which occupies most of the Dean’s time. There is always a stream of students waiting to see the Dean. The problems include financial hardships and requests to be advanced some money, misunderstandings between the students themselves and complaints from landlords against living out students who have failed to pay their house rent.
- Attends students’ functions in most cases as Guest of Honour. These include Dinner/Dances in Halls of Residence and Inter-Hall Games Competitions.
- Normally in close contract with Faculty Deans and Heads of Departments concerning matters and especially their Field Work allowances and Special Faculty Requirements allowances.
- Makes regular visits to Halls of Residence to acquaint himself with the day to day problems.
- The Students Guidance and Counselling Centre is soon to be established under the Dean’s Department.
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